I Name and address of the controller
The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States, as well as other data protection regulations, is:
Friedrichshafener Straße 7
82205 Gilching
II Name and address of the Data Protection Officer
The Data Protection Officer of the controller is:
DS Deutsche Systemhaus GmbH
Christian Paulus
Ettmansdorfer Straße 109
92421 Schwandorf, Germany
Mail: helpdesk.dscc@d-s.group
Telefon: +49 9431 – 7173 010
III General information on data processing
1. Scope of personal data processing
We generally process our users’ personal data only to the extent necessary to provide a fully functional website and our content and services. The processing of our users’ personal data is usually carried out only with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for practical reasons and the processing of the data is permitted by law.
2. Legal basis for the processing of personal data
Where we obtain the data subject’s consent for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
Where the processing of personal data is necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) of the GDPR serves as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures.
Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) of the GDPR serves as the legal basis.
Where the processing of personal data is necessary to protect the vital interests of the data subject or of another natural person, Article 6(1)(d) of the GDPR serves as the legal basis.
Where processing is necessary to safeguard a legitimate interest of our company or of a third party, and where the interests, fundamental rights and freedoms of the data subject do not override that interest, Article 6(1)(f) of the GDPR serves as the legal basis for the processing.
3. Data erasure and retention period
The data subject’s personal data shall be erased or restricted as soon as the purpose for which it was stored no longer applies. Data may also be retained if this is provided for by European or national legislation in EU regulations, laws or other provisions to which the controller is subject. Data shall also be blocked or erased when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.
IV Provision of the website and creation of log files
1. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing device. The provider of these pages also automatically collects and stores information in so-called server log files, which your browser automatically transmits.
The following data is collected in this process:
Browser type and browser version
Operating system used
Referrer URL
Hostname of the accessing computer
Time of the server request
This data cannot be attributed to specific individuals. This data is not combined with other data sources.
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Article 6(1)(f) of the GDPR.
3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the website functions properly. The data also helps us to optimise the website and ensure the security of our IT systems. The data is not analysed for marketing purposes in this context.
These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) of the GDPR.
4. Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the case of data collected for the purpose of providing the website, this is the case once the relevant session has ended.
5. Right to object and right to erasure
The collection of data for the purpose of providing the website and the storage of data in log files is strictly necessary for the operation of the website. Consequently, the user has no right to object.
V Use of cookies
Please refer to our Cookie Policy.
VI Email contact
1. Description and scope of data processing
You have the option of contacting us by email. In this case, the user’s personal data transmitted with the email will be stored so that we can process your enquiry.
When you send an email, the following data is transmitted to us:
Sender’s address
Date and time
Recipient’s address
IP address and, where applicable, its routes
Subject line
Message content
Attachments
In this context, the data is not passed on to third parties. The data is used exclusively for the purpose of processing the correspondence.
2. Legal basis for data processing
The legal basis for processing the data transmitted when an email is sent is Article 6(1)(f) of the GDPR. If the purpose of the email contact is to conclude a contract, the additional legal basis for processing is Article 6(1)(b) of the GDPR.
3. Purpose of data processing
The processing of personal data resulting from contact via email serves solely to handle the contact and your enquiry. This also constitutes the legitimate interest.
4. Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it wnversation with the user has ended. The conversation is deemed to have ended when it can be inferred from the circumsas collected. For personal data sent by email, this is the case once the relevant cotances that the matter in question has been conclusively resolved.
5. Right to object and right to erasure
If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
You may submit your objection by email or post. The necessary contact details are available in the legal notice.
In this case, all personal data stored in the course of your enquiry will be deleted.
VII Applications by email
1. Description and scope of data processing
You have the option of sending us an application by email. When you send an email, our servers log the following data:
Sender’s address
Date and time
Recipient’s address
IP address and, where applicable, its routes
Subject line
Message content
Attachments
In connection with your application, your data will only be disclosed to third parties with your prior consent. The data will be used exclusively for processing within the application process.
2. Legal basis for data processing
The legal basis for the processing of data, where the user has given their consent, is Article 6(1)(a) of the GDPR.
The legal basis for the processing of data transmitted when sending an email is Article 6(1)(f) of the GDPR. In addition, the legal basis for sending an email for the purpose of concluding an employment or training contract is Article 6(1)(b) of the GDPR.
3. Purpose of data processing
We process the personal data contained in your application documents and in your email solely for the purpose of handling your application as part of the recruitment process and contacting you. In the event of a successful recruitment and contact via email, this also constitutes the necessary legitimate interest in processing the data.
4. Duration of storage
The application data, including any attachments, will be stored for up to three months after the application process has been completed. In the event of recruitment, this data will be stored for the duration of the contractual relationship with you.
5. Right to object and right to erasure
You have the right to withdraw your consent to the processing of your personal data at any time. If you contact us by email, you may object to the storage of your personal data at any time. In such a case, the application process cannot be continued.
If you have consented to the disclosure of your application data to third parties, you may withdraw your consent at any time with effect for the future, without this affecting the lawfulness of the processing carried out on the basis of your consent prior to withdrawal.
You may object by email or post. The necessary contact details are available in the legal notice.
In this case, all personal data stored when you contacted us will be deleted.
VIII Rights of data subjects
If your personal data is being processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right of access
You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you may request the following information from the controller:
(1) the purposes for which the personal data is being processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the envisaged period for which the personal data concerning you will be stored, or, if this is not possible, the criteria used to determine that period;
(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) any available information as to the source of the data, where the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and – at least in such cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer.
2. Right to rectification
You have the right to request rectification and/or completion from the controller if the personal data concerning you that is being processed is inaccurate or incomplete. The controller must carry out the rectification without undue delay.
3. Right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you object to the erasure of the personal data and instead request the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims; or
(4) you have objected to the processing pursuant to Article 21(1) of the GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.
Where the processing of your personal data has been restricted, such data – apart from storage – may be processed only with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or of a Member State.
If the restriction on processing has been imposed in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. Right to erasure
a) Obligation to erase
You may request the controller to erase personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay, provided that one of the following grounds applies:
(1) The personal data relating to you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You withdraw your consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you was collected in relation to information society services offered in accordance with Article 8(1) of the GDPR.
b) Information to third parties
Where the controller has made personal data concerning you public and is obliged to erase such data in accordance with Article 17(1) of the GDPR, the controller shall, taking into account available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers who process the personal data that you, as the data subject, have requested the erasure of all links to that personal data or of copies or replications of that personal data.
c) Exceptions
The right to erasure does not apply where the processing is necessary
(1) for the exercise of the right to freedom of expression and information;
(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR, in so far as the right referred to in point (a) is likely to render impossible or seriously impair the achievement of the objectives of such processing; or
(5) for the establishment, exercise or defence of legal claims.
5. Right to be informed
If you have exercised your right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort.
You have the right to be informed by the controller of these recipients.
6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that
(1) the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, or on a contract pursuant to Article 6(1)(b) of the GDPR, and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, insofar as this is technically feasible. The freedoms and rights of other individuals must not be prejudiced thereby.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.
Where personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to processing for the purposes of direct marketing, personal data concerning you will no longer be processed for these purposes.
In connection with the use of information society services – notwithstanding Directive 2002/58/EC – you have the option of exercising your right to object by means of automated procedures using technical specifications.
8. Right to withdraw consent under data protection law
You have the right to withdraw your consent under data protection law at any time. Withdrawing your consent does not affect the lawfulness of any processing carried out on the basis of that consent prior to its withdrawal.
9. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.
The supervisory authority responsible for us is the Bavarian State Office for Data Protection Supervision, Promenade 27 (Schloss), 91522 Ansbach, Tel. 0981 53 1300, Email poststelle@lda.bayern.de, Website www.lda.bayern.de
